We are the controller of the personal data provided to us for the purposes of applicable data protection legislation.
Whose personal data do we collect?
By personal data we mean identifiable information about you. Generally, this is likely to include information such as your name, email address, geographical postcode, mobile and home telephone number and your IP address if you access our website.
We may collect, use, store and transfer different kinds of personal data about you:
- Contact Data includes data such as your email address, telephone number(mobile and landline) and correspondence address
- Identity Data includes data such as first name, last name, username or similar identifier, date of birth, gender, job title and other profile data such as your experience and qualifications if you are a worker
- Technical Data includes data such as internet protocol (IP) address, your login data, browser type and version, cookies, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website and any communications we may send to you.
- Usage Data includes information about how you use our website such as information about your visit to our website, including the full Uniform Resource Locators (URL) clickstream to and through, pages you viewed or searches you made, page response times, download errors, length of visit, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
- Marketing Data includes your preferences in receiving marketing from us and your communication preferences.
- Financial Data includes any payment data we receive from our third party payment provider.
We do not knowingly collect data relating to children. Our website is intended for users aged at least 18.
We also do not actively collect special categories of personal data such as information relating to your race or ethnic origin, political opinions, religious beliefs of other beliefs of a similar nature, physical or mental health or condition, sex life and sexual orientation. Please do not include such information within your interactions or your profile on our website.
Personal data you provide to us
From time to time you may provide to us personal data. This may be because:
- You access and interact with our website;
- You are a worker and you register on our website and/or upload data within your profile;
- You are an employee of or otherwise represent a client and you register on our website and/or upload data within your profile or within any job description you upload;
- You post any other content on our website, including through any communications you make with other users;
- You or your employer provide services to us;
- You apply to work with us;
- You provide feedback or reviews to us, respond to a survey or questionnaire;
- You fill in a form or sign up to receive marketing communications from us;
- You otherwise contact us including with queries, comments or complaints.
All personal data that you provide to us must be true, complete and accurate. If you provide us with inaccurate or false data, and we suspect or identify fraud, we will record this and we may also report this to the appropriate authorities.
When you contact us by email or post, we may keep a record of the correspondence and we may also record any telephone call we have with you.
We use a payment service provider and we do not therefore hold any financial data about any of our users.
Personal data we automatically collect about you
We may automatically collect and store information about your Technical Data and Usage Data.
Some of this information is collected using cookies and similar tracking technologies. If you want to find out more about the types of cookies we use, why, and how you can control them, please see our Cookies Policy.
Personal data we receive from others
We work with third parties to verify your identity, including Trust ID. We also may look at your social media accounts and Linked In account to check the information you provide to us is inaccurate.
If you are a worker wishing to register on our website, we may contact any references you provide to us to verify the information you have provided to us. Please make sure that you have notified your references of this.
We may also receive personal data about you from our third party service providers, including our platform host, WhiteLance, our payment service provider, Stripe and our analytic providers, Google.
Given the nature of communications on our website, we may receive information about you from other users. For example, a client may contact us about worker, and a worker may contact us about an employee or other representative of a client.
Legal basis for processing your personal data
- consent (where you choose to provide it);
- performance of our contract with you;
- compliance with legal requirements; and
- legitimate interests. When we refer to legitimate interests we mean our legitimate business interests in the normal running of our business which do not materially impact your rights, freedom or interests.
If you are a worker, we may also your Contact Data and Identity Data to send you information about jobs that we think might interest you, and to that end we may make decisions automatically based on your Identity Data to help determine what jobs might interest you.
We may from time to time need to use any of your personal data to comply with any legal obligations, demands or requirements, for example, as part of anti-money laundering processes or to protect a third party’s rights, property, or safety.
We may also use any of your personal data for our legitimate interests including:
- to verify your identity as described above;
- to improve our website and services;
- in connection with, or during negotiations of, any merger, sale of assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or into another company;
- to deal with any questions or comments you raise;
- for audit purposes; and
Who do we share your data with?
Within our website, we share personal data as follows:
For our legitimate interests, we may also share your personal data with our service providers, sub-contractors and agents that we may appoint to perform functions on our behalf and in accordance with our instructions, including IT service providers, payment providers, accountants, auditors and lawyers. In particular, our website is powered by WhiteLance, a trading name of Crowdskills Ltd and therefore WhiteLance will process your personal data as our processor. WhiteLance agrees to comply with all applicable data processing laws and regulations and you should contact us if you have any questions or complaints about how Whitelance has processed your personal data. Workers further agree that WhiteLance or we may send relevant job or project notifications for jobs or projects posted on any WhiteLance-powered platforms. If a worker wishes to apply for such a jobs or projects on these other platforms they must register on that platform and the terms and conditions of that platform shall apply.
We shall provide our service providers, sub-contractors and agents only with such of your personal data as they need to provide the service for us and if we stop using their services, we shall request that they delete your personal data or make it anonymous within their systems.
If we may need to use your personal data to comply with any legal obligations, demands or requirements, for example, as part of anti-money laundering processes or to protect a third party’s rights, property, or safety then in doing so, we may share your personal data with third party authorities and regulatory organisations and agencies.
Where we hold and process your personal data
Some or all of your personal data may be stored or transferred outside of the United Kingdom and/or European Economic Area (the EEA) for any reason, including for example, if our email server is located in a country outside the United Kingdom or the EEA or if any of our service providers are based outside of the United Kingdom or the EEA.
Where your personal data is transferred outside the United Kingdom and/or the EEA, it will only be transferred to countries that have been identified as providing adequate protection for personal data or to a third party where we have approved transfer mechanisms in place to protect your personal data – i.e., by entering into the European Commission’s Standard Contractual Clauses, or by ensuring the entity is Privacy Shield certified (for transfers to US-based third parties).
We shall process your personal data in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage. In particular, access is restricted to employees who need to know your personal data, and we use appropriate password protection and appropriate strong encryption electronic measures within our electronic data management systems.
However, unfortunately, because of the nature of electronic storage, we cannot promise that your personal data or any other data you provide to us will always remain secure. If there is a security breach, we will do all that we can as soon as we can to stop the breach and minimise the loss of any data.
You may consent to receive marketing email messages from us about our website, services and business generally. You can choose to no longer receive marketing emails from us by contacting us or clicking unsubscribe from a marketing email. Please note that it may take us a few days to update our records to reflect your request.
If you ask us to remove you from our marketing list, we shall keep a record of your name and email address to ensure that we do not send to you marketing information. If you still have an account with us, we shall continue to email you in relation to your account only.
You have a number of rights under applicable data protection legislation. Some of these rights are complex, and not all of the details have been included below. Further information can be found here
- Right of access: You have the right to obtain from us a copy of the personal data that we hold for you.
- Right to rectification: You can require us to correct errors in the personal data that we process for you if it is inaccurate, incomplete or out of date.
- Right to portability: You can request that we transfer your personal data to another service provider if you initially provided consent for us to use the personal data or where we used the personal data to perform a contract with you.
- Right to restrict or object to processing: In certain circumstances, you have the right to require that we restrict the processing of your personal information. If you believe our processing impacts on your fundamental rights and freedoms. However, we may demonstrate that we have legitimate grounds to process your personal data not withstanding your rights and freedoms.
- Right to be forgotten: You also have the right at any time to require that we delete the personal data that we hold for you, where it is no longer necessary for us to hold it. However, whilst we respect your right to be forgotten, we may still retain your personal data in accordance with applicable laws and when we respond to your request we shall notify you of any specific legal reasons that we have to retain your personal data.
- Right to stop receiving marketing information: You can ask us to stop sending you information about our services, but please note we shall continue to contact you in relation to any matters relating to your account, if you have one.
- Right to stop automated processing: If you are a worker, you can stop us automatically processing your personal data in particular your Identity Data to send your jobs that might interest you. You can do so by ask us to stop sending you information about our services, but please note we shall continue to contact you in relation to any matters relating to your account, if you have one
We reserve the right to charge an administrative fee if your request in relation to your rights is manifestly unfounded or excessive.
Retention of personal data
In particular, we shall retain your personal data for as long as you access or use our website. However, we may also be required to retain personal data for a particular period of time to comply with legal, auditory or statutory requirements, including requirements of HMRC in respect of financial documents.
Where we have no legal basis for continuing to process your personal data, we shall either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
- For tax purposes, we have to keep basic information about our students and clients (including Contact Data, Identity Data and Financial Data for at least six years after the student/client ceases to use our website.
- We keep Technical Data and Usage Data on an anonymous basis until we no longer require it for our business needs.